Resolve Error: "The Total Inventory Detail Quantity Must Be XXX" when partially billing a purchase order

Written by
Pattranit Lakhan
Published on
May 29, 2023 at 3:03:22 AM PDT May 29, 2023 at 3:03:22 AM PDTth, May 29, 2023 at 3:03:22 AM PDT

Scenario

User encounters error above when partially billing a purchase order.

Solution

  1. Navigate toTransactions>Purchases>Enter Purchase Order>Lists

  2. ClickView

  3. ClickRelated Records

  4. ClickItem Receipt

  5. ClickEdit

  6. Quantity:EnterQuantityto bill

  7. Inventory Detail(if applicable):

    1. Serial/Lot Number (if applicable):SelectSerial/Lot Number
    2. Bin(if applicable):SelectBin
    3. Status(if applicable):SelectStatus
    4. Quantity:EnterQuantityto bill
  8. ClickSave

Note: Quantity on the line level of the Bill and inside the inventory details should always be equal. Partial Billing causes those two quantities to not be equal as the quantity inside the inventory details will be from the whole/total quantity of the Purchase Order. This is the reason it needs to be edited to be equal with the quantity to bill.