Saved Search for System Notes Notification When Purchase Price Field Is Modified

Written by
John David Dy
Published on
February 29, 2024 at 6:29:07 AM PST February 29, 2024 at 6:29:07 AM PSTth, February 29, 2024 at 6:29:07 AM PST

Scenario

The user has an existingItemSaved Searchthat would notify him every time thePurchase Pricefield of any item is modified. But when the report runs, users gets an email of anySystem fieldthat has been modified.

Solution

The existingItem Saved Searchhas the followingCriteriaandResults:

A.Criteria:
  • Type:isany of Non-inventory item, Inventory item
  • Purchase Price:isNot Empty
  • System Notes: TypeisChange
  • System Notes: FieldisPurchase Price
B. Results:
  • Preferred vendor
  • Name
  • Description
  • Primary stock unit
  • System Notes: Old Value
  • System Notes: New Value


To be notified on changes forPurchase Price fieldonly,Editthe existingItem Saved Searchand set the following:

  1. Go toEmailtab >Updated fieldsubtab > add thisfield:Purchase Price,then leaveWhen Old Value Is/When New ValueIsasblank.
  2. Go toEmailtab >Specific Recipientssubtab > select theRecipient/sto be notified, then setSEND ON UPDATE = TandSHOW RECENT CHANGES = T
  3. ClickSave and Run
Open any Inventory Item then change itsPurchase Price. You should now receive an email notification regarding the changes on thePurchase Price fieldonly.