You can apply a customer deposit against an invoice when the order is complete. Deposits are applied by creating a Deposit Application transaction.
Deposits can be applied against an invoice either from a customer deposit record or on a customer payment form.
Apply a deposit from a customer deposit record:
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Go to Customers > Accounts Receivable > Record Customer Deposits > List.
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Click View next to the deposit you want to apply.
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On the Customer Deposit page, click Apply.
The Deposit Application form opens with the customer information and To Apply amount auto-filled.
A list of open invoices for that customer appears. If you use the Multiple Currencies feature, these invoices are filtered to show only those in the same currency as the deposit.
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Verify or enter the date for this Deposit Application.
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Select a posting period for this transaction.
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The Application Of field shows a link to the customer deposit being applied.
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The Deposit Date field shows the date the pre-payment was originally deposited.
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Enter a memo to identify this application transaction.
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Select a department , class or location as necessary.
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Check the Apply box next to the invoices you want to apply the deposit against.
You can apply up to the total amount of the deposit.
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Click Save.
Now, the customer deposit is applied against the invoices you selected and their balance due is decreased by the appropriate amount.
Apply a deposit on a customer payment form:
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Go to Customers > Accounts Receivable > Accept Customer Payments > List.
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Select the customer or project.
If you use the Consolidated Payments feature, choose a top-level customer to apply any deposit in the customer-subcustomer hierarchy to any of the open invoices in the hierarchy.
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If you use the Multiple Currencies feature, select the currency of the invoices you want to apply the deposit to.
Selecting a currency filters the list of invoices, credits, and deposits.
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Click the Apply subtab.
A list of deposits, or pre-payments, appears on the Deposits subtab.
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Click the Deposits subtab to apply a customer pre-payment to an invoice.
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Check the box in the Apply column next to each customer deposit you want to apply.
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Clear the box in the Apply column next to each customer deposit you are not applying.
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Click Mark All to apply all existing customer deposits.
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Click the Invoices subtab.
You can control the bills this deposit is applied to by:
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checking the box in the Apply column next to each invoice you want to record a payment on.
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clearing the box in the Apply column next to each invoice you are not recording a payment on.
As payments are applied, you can see the amounts change in the To Apply,Applied, and Unapplied fields in the header.
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Click Save.
The customer deposit is now applied.
NetSuite tracks the dates that deposits are applied to customer invoices.
To track a deposit application, go to theCustomers > Accounts Receivable > Record Customer Deposits > List. Click View next to the customer deposit to open the record. On the deposit, click the Applied To subtab to view the dates the deposit was applied and amounts applied.