In NetSuite, you can record detailed cash transactions that you do not enter as bills on the Write Checks page.
For example, while serving at a party Christy's Catering runs out of soda. The owner must immediately purchase more soda with cash and bring it back to the party. Because this cost is associated with a project, Christy's Catering can record the transaction for the cash spent using the Write Checks function and capture the expense without first creating a vendor bill.
To record a cash transaction:
Go to Transactions > Bank > Write Checks.
On the Check page, select the ledger account you want to use to record the cash expenditure.
Enter the name of the payee, who received cash.
In the Check # field, type CASH.
You can also include a tracking number.
Enter the amount you spent.
On the Expenses & Items subtab, enter line items for the expenses or items associated with this cash transaction.
For example, on the Expenses subtab, you might select a Beverage expense account, enter the customer, and select Billable to charge the expense to your customer.
To view the transaction, go to Transactions > Bank > Write Checks > List. Click View next to the item you created.