Making Deposits

Note:  Many organisations post customer payments to the Undeposited Funds ledger account rather than to a specific bank account.  This prevents a time lag between the amount shown on your books for a bank account and the bank balance.  When you record a deposit, JCurve moves funds out of the Undeposited Funds account to the ledger account for the bank account, to accurately reflect bank account balances.  If you record customer payments directly to a bank account rather than to Undeposited Funds, you do not need to create deposits for the amounts.

To make a deposit:

1. Go to Transactions
   
2. Navigate to Bank
3. Select Make Deposits

In the Primary Information section:

1. Select the Bank Account for the deposit
2. The Amount field shows the total amount of payments, other deposits, and cash back.  Selected or entered on the Deposits subtab
3. Accept today’s date, or enter the date of the deposit within the Date field
4. Select a Posting Period, if you use the Accounting Periods feature
5. Enter a Memo if required
6. Check the To Be Printed box if you want to enter multiple deposits before printing the deposit slips for your records.

In the Classification section:

1. Select a Department if required
2. Select a Class if required

On the Deposits subtab, enter the items for the deposit.

1. The Payments tab lists all payments posted to the Undeposited Funds account.  Check the box next to each item to include in this deposit
2. You can filter the items by Date, Date Range or Credit Card Processor
3. The Amount column shows the payment amount entered when received for a cash sale, invoice or other transaction
4. If you need to change the amount, click the link in the Date column to go to the source transaction

Warning: If you move a cleared cash sale transaction to Undeposited Funds, JCurve will return the transaction to an uncleared status

1. On the Other Deposits tab, enter items not received as payments recorded to the Undeposited Funds account
2. Enter the Payor, Amount, Account, Payment Method, Payment Number for each item and click Add

Note: The value you enter in the Amount field must be a positive number

1. On the Cash Back tab
2. Enter the amount of cash back you have received from this deposit in the Amount field, the Account, Classification and a memo and click Add

After all the items for the deposit have been entered, verify the deposit total amount is correct and click Save

On the Communications tab, attach files and add notes related to the deposit

Click Save