You may need to update or delete a vendor prepayment transaction.
Editing a Vendor Prepayment Transaction
You can modify fields and add additional information to an existing vendor prepayment transaction.
In a vendor prepayment application, you can change the prepayment amount applied to the vendor bills. When you apply a vendor prepayment to the total cost of a bill, the status of the bill changes to Paid in Full. If you edit the prepayment application reducing the amount, the status of the vendor bill changes to Open.
To edit a vendor prepayment transaction:
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Go to Transactions > Payables > Enter Vendor Prepayment > List.
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If the Filters area is collapsed, click the plus sign to show the available filters.
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If not already selected, use the Type list to select the transaction type.
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For the transaction you want to edit, click Edit.
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Update the transaction as necessary.
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Click Save.
Deleting a Vendor Prepayment Transaction
Consider the following information when deleting a vendor prepayment transaction:
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You cannot delete transactions from a closed posting period.
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Only administrators can delete transactions from a locked posting period.
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The NetSuite Audit Trail registers the delete operation.
To delete a vendor prepayment, the status must be Paid. If the vendor prepayment has been partially applied or fully applied, you must delete the dependent vendor prepayment applications first.
When you delete a vendor prepayment, NetSuite does the following:
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Removes the transaction from the list of vendor prepayments
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Restores the account balance in the vendor prepayment account
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Removes the transaction from the Recent Records subtab
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Registers the delete action in the Audit Trail
When you delete a vendor prepayment application, NetSuite does the following:
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Removes the transaction from the list of vendor prepayment applications
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Restores the account balance in the Accounts Payable account, and deletes the posting impact from the general ledger
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Removes the transaction from the Recent Records subtab
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Registers the delete action in the Audit Trail
To delete a vendor prepayment transaction:
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Go to Transactions > Payables > Enter Vendor Prepayment > List.
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If the Filter area is collapsed, click the plus sign to show the available filters.
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If not already selected, use the Type list to select the transaction type.
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For the transaction you want to delete, click Edit.
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On the transaction detail, point to Actions, and then select Delete.
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Click OK to confirm your action.