On the Linked Forms subtab, you can specify which transaction form is used when you transform one transaction into another. You can create a chain of transaction forms that mirror your business workflow.
For example, a company has three custom sales order forms that are each used for a certain set of items they sell. When one of these sales orders is used to create a picking ticket, the specific picking ticket form created for each type of sales order is used. The employee creating the picking ticket does not have to search the custom form list to find the proper picking ticket form.
To set up this form workflow, the company administrator edits the custom sales order form and selects the picking ticket form on the Linked Forms tab.
When you transform a transaction you created with a custom transaction form, the custom form set on the Linked Forms subtab is selected by default. In the preceding example, when one of the sales orders is used to print a picking ticket, the custom picking ticket form selected on the sales order form is used by default.
To set up linked forms:
- Open the custom entry form or custom transaction form you want to create the linkage from.
- Click the Linked Forms tab.
A list of the transactions that you can transform from the type of transaction form you are customizing is shown. For example, if you are customizing an estimate form, you can link forms for cash sales, invoices, and sales orders.
- In the Custom Form column, select the standard or custom form for each transaction.
If you want to use the preferred/default form for the transaction type, do not specify a linked form for that transaction type.
- Click Save.
When the transaction is transformed, the correct transaction form is used automatically.
If the user is assigned to a role that is restricted to use only specific transaction forms, the restriction of the form set for that role takes precedence over the forms you have set on the Linked Forms subtab.