Editing a Vendor Prepayment Transaction

You can modify fields and add additional information to an existing vendor prepayment transaction.

In a vendor prepayment application, you can change the prepayment amount applied to the vendor bills. When you apply a vendor prepayment to the total cost of a bill, the status of the bill changes to Paid in Full. If you edit the prepayment application reducing the amount, the status of the vendor bill changes to Open.

Deleting a Vendor Prepayment Transaction

Consider the following information when deleting a vendor prepayment transaction:

• You cannot delete transactions from a closed posting period.

• Only administrators can delete transactions from a locked posting period.

• The NetSuite Audit Trail registers the delete operation.

To delete a vendor prepayment, the status must be Paid. If the vendor prepayment has been partially applied or fully applied, you must delete the dependent vendor prepayment applications first.

When you delete a vendor prepayment, NetSuite does the following:

• Removes the transaction from the list of vendor prepayments

• Restores the account balance in the vendor prepayment account

• Removes the transaction from the Recent Records subtab

• Registers the delete action in the Audit Trail

When you delete a vendor prepayment application, NetSuite does the following:

• Removes the transaction from the list of vendor prepayment applications

• Restores the account balance in the Accounts Payable account, and deletes the posting impact from the general ledger

• Removes the transaction from the Recent Records subtab

• Registers the delete action in the Audit Trail

To delete a vendor prepayment transaction:

1. Go toTransactions > Payables > Enter Vendor Prepayment > List.

2. If theFilterarea is collapsed, click the plus sign to show the available filters.

3. If not already selected, use theTypelist to select the transaction type.

4. For the transaction you want to delete, clickEdit.

5. On the transaction detail, point toActions, and then selectDelete.

6. ClickOKto confirm your action.