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Error: The subsidiary selected for To Subsidiary on the journal entry and Representing Subsidiary of Intercompany Vendor/Customer must match if you want to run Intercompany Elimination for this line

Written by
John David Dy
Published on
October 23rd, 2023

Scenario

Create Advanced Intercompany Journal Entry > error: "The subsidiary selected for To Subsidiary on the journal entry and Representing Subsidiary of Intercompany Vendor/Customer must match if you want to run Intercompany Elimination for this line."

Solution

  1. When users createIntercompany Customers or Vendors, aside from their respective Subsidiaries they would also need to associate those entities with the Subsidiary they are representing
  2. When users generate Intercompany Transactions via Transactions > Financials > Make Intercompany Journal Entries, they are required to select a Subsidiaryand aRepresent Subsidiary. Those indicate the subsidiaries involved in the exchange. Then, on each line users need to enter the Subsidiary,Accountand if Account is an AR/AP type of Account they would need to select anIntercompany Customer/Vendorassigned to the Subsidiary they have selected

    Note:The available list underNameis by default filtered to show Customers/Vendors assigned to the subsidiary they have selected on each line

  3. To fix the notification, users need to make sure that theRepresent Subsidiaryfound on theIntercompany Customer/Vendoris the same Subsidiary found on theTo Subsidiaryor theSubsidiaryof the Journal Entry. This is because the transaction is only limited to those 2 Subsidiaries
  4. To illustrate the sample below will result in the error:
  • Subsidiary: US Sub
  • To Subsidiary: Canada Sub
  • Lines:

US Sub | AR xx | Intercompany Customer(Rep Sub= Canada Subsidiary)

US Sub | Sales xx | -

Canada Sub | Expenses xx | -

Canada Sub | AP xx | Intercompany Vendor(Rep Sub= AUS Subsidiary)