User needs to identify what are the roles assigned to their employees which are active and non-actively used.

Create an employee saved search that will pull out the last login details of the employee on their NetSuite Access Roles.

To create a Saved Search:

1. Navigate toReports>Saved Searches>All Saved Searches>New
2. ClickEmployee
3. ClickCriteriatab
4. ClickStandardsubtab
5. Filter:
   Note:You can use other criteria to minimizethe filter since there are employees with multiple roles.System finds it hard to generate 1 report for huge volume of data. This can result to Time out Error.
   • SelectInactive
     • Inactive:SelectNo
     • ClickSet
   • SelectLogin Access
     • Login Access:SelectYes
     • ClickSet
   • SelectWorkplace(Optional)
   • SelectPay Frequency(Optional)
6. ClickResults Tab
7. ClickColumnssubtab
8. Field:
   • SelectFirst Name
     • Summary Type:SelectGroup
   • SelectLast Name
     • Summary Type:SelectGroup
   • SelectEmail
     • Summary Type:SelectGroup
   • SelectRole
     • Summary Type:SelectGroup
   • Select Login Audit TrailFields...:
     • Login Audit TrailField:SelectDate
     • Summary Type:SelectMaximum
       Note:This will be the identifier when is the most recent date the employee used their account per role
   • Internal ID(Optional)
9. Available for Reminders check box(Optional): EnterCheckmark
   Note:Step 9 is only applicable if user needs to add the Saved Search on their Reminders portlet.
10. Search Title:EnterTitle
11. ClickSave& Run

1. Navigate toHome>PersonalizeDashboard>Reminders>Set up
2. Select theSaved Searchcreated above
3. Show Reminder with Zero Results box:EnterCheckmark
4. ClickSave